Frequently Asked Questions: ESMO Gynaecological Cancers Congress 2023

ESMO COVID-19 regulations to access the congress 

ESMO requires that all attendees are fully vaccinated against Covid-19 OR recovered in the last 6 months with at least one dose of a vaccine by the time of the Congress. Vaccination proof will not be checked by ESMO.

Additionally, we strongly recommend:

• Testing for Covid-19 within 48 hours prior to the inbound trip with a molecular, rapid antigen or self-test. The result will not be checked by ESMO
• Wearing a face mask in closed spaces
• Avoid shaking hands; wash your hands regularly and use hand sanitisers

Please note that each participant need to follow the specific country COVID-19 regulations approved by the local authorities, if more restrictive than the ESMO regulations.

If there is a QR code on your documentation, any language is accepted. Otherwise, the documentation should be in English, French, German, Italian, or Spanish.

No, it is not mandatory to wear a face mask, but it is strongly recommended. 

For current regulations, please visit the following link:

Travel Safe Spain

Your email address is your username. If you have more than one email, make sure you use the email used to create your ESMO account. If you need assistance, please contact us.

Please follow these steps:

1. Go to esmo.org
2. On the top right of the page, click Login
3. Below the login box, click Forgot password
4. Enter your email address and press Reset Password
5. Check your email box or SPAM and click on the reset password link
6. Create a new password

Notes:

• You need to enter the email address linked to your ESMO account and to check that email box for the reset link
• Please do not create a new profile with a different email address, if you need assistance contact us
• If you don’t receive the email with the reset link within a few minutes, please contact us.

The link to access the ESMO Gynaecological Cancers Congress 2023 virtual platform will be available on the homepage of the ESMO website and in the registration confirmation that you will receive by email.

• Clear your cookies and cache: If you experience any issues accessing the platform we suggest you clear your cookies and cache following the instructions found here (Chrome), here (Firefox), here (Safari) or here (Opera).
• Internet browsers: For the best user-experience ESMO recommends the most recent version of Google Chrome, second to this would be Firefox, Safari and Opera. Internet Explorer is not recommended. Please note that ad blockers can prevent content from loading and new tabs from opening.
• Bandwidth: While there are no access constraints on the virtual platform, it is recommended to have at least a 5mb/s connection for best results with live streaming.
• Firewalls: Content is accessible by default without the need of a VPN. However, ESMO is not responsible for the restrictions of your institute or company internet provider, network or state. In those cases, the use of a VPN is possible, if in line with the legal conditions of your country, internet provider, company or institute.
• Device: The virtual platform is accessible with any device that can connect to the internet through a browser. The experience is fully responsive for any device

You will need to have an ESMO account and go through the registration process in order to register for the meeting. Registration fees are published on the ESMO website.

Don’t have an ESMO Account?

Please set up a free ESMO Account now to register. After creating your ESMO account, you can register here.

If you are not a Member but would like to join ESMO and you meet the Membership requirements, you can do so now. Please note that it may take a few minutes to activate your Membership and then you may proceed to registration.

Reimbursements for individuals who decide to become a Member after paying the registration fee will not be made.

Our registration fees and deadlines are available on our official website.

Note: Internet Explorer is not supported and should not be used to access the registration system. The list of supported web browsers and versions is as follows:

• Chrome (preferred): Version 80 and above
• Safari for Mac: Version 12 and above
• Safari for Windows: Version 4 and above
• Firefox: Version 74 and above
• Microsoft Edge: Version 80 and above

The individual registration system remain open throughout the duration of the congress. Our deadlines are available on our official website.

By mid-February 2023 delegates will receive the registration confirmation email and instructions on how to access ESMO Gynaecological Cancers Congress 2023.

The group and third party registration systems will close on 1st February 2023. After that date, all delegates must register individually through ESMO Gynaecological Cancers Congress registration process.

ESMO Gynaecological Cancers Congress 2023 is accessible to certified healthcare professionals, associated press, industry representatives and other stakeholders in the science, management, and prevention of oncological diseases. Registered participants will have access to all official sessions, industry sponsored symposia and exhibition. Participants must be at least 18 years old.

Yes, individual delegates can register on-site. The registration desk will be open with the following schedule:

Credit card (Visa, Euro/MasterCard, American Express) and cash (EUR).

• Participation in the scientific and educational live sessions with the possibility to interact with the expert panel table
• On-site networking opportunities with faculty and peers
• Entry to the Poster and e-Poster area
• Interaction with the industry partners in the trade exhibition
• Participation in the Industry Satellite Symposia
• Access to the Virtual Platform to view any sessions missed on-demand
• Post-event resources
• Coffee breaks and lunches

Please bring the final confirmation with the barcode with you and scan it at the “SCAN & GO” desk to print your badge.

Yes, you will be able to download and print your Certificate of Attendance upon completion of the online evaluation as of Friday, 24 February from 10.00 (CET) until Friday, 3 March at 10:00 (CET). ESMO Gynaecological Cancers Congress 2023 programme will be accredited with ESMO-MORA category 1 points.

ESMO Gynaecological Cancers Congress 2023 Congress is an onsite and online congress, where delegates can decide to attend the congress in Barcelona or follow in a virtual format.

The onsite Congress will take place from 23 to 24 February 2023. Please consult the online programme for all details.

The Virtual Congress Platform opens on 22 February at 12:00 CET.

Important note:

The Congress and all activities will close on the 24 February 2023. However, the platform will remain available with the on-demand content and exhibition information until 27 February 2023 at 16:00 CET.

The official programme sessions and industry satellite symposia will be available on-demand on the virtual platform until 27 February 2023 at 16:00 CET, for all registered participants.  

Once the virtual platform is closed, on 27 February, the on-demand content will be transferred to OncologyPRO and will be accessible (where speaker permission is granted) immediately to all registered delegates for 24 months. ESMO Members who did not register for the Congress will have access to the resources 2 months after the end of the it. Whereas, Industry Satellite Symposia and ESMO Colloquia will be available immediately post-Congress on OncologyPRO to all ESMO Members.

Presentation slides and e-Posters will also be available on OncologyPRO for view and download.

Live Q&A feature will be available for most of the sessions according to the programme schedule (see online programme). Both online and onsite participants will be able to ask questions.

Yes, there will be an exhibition both virtual and onsite.
The virtual exhibition opens from 22 February at 12:00 CET to 27 February 2023 at 16:00 CET; the onsite exhibition opens with the following schedule:

Visit the ESMO Booth to discover more about ESMO’s activities and all the benefits of being an ESMO Member, and join or renew your Membership from there to take advantage of special offers reserved to Congress delegates.

Coffee breaks and lunch boxes will be offered to delegates during the onsite congress with the following schedule:

All accepted abstracts will be available on the ESMO Gynaecological Cancers Congress 2023 website, in the online programme section and on the Congress virtual platform on Monday, 20 February 2023, at 00:05 CET.

All accepted abstracts will be published online in the ESMO Gynae 2023 Abstract Book, a supplement to ESMO Open.

Invited speakers and oral presenters (Proffered Paper and Mini Oral) will be contacted in due course by CTI Meeting Technology and provided details about the upload of their presentation slides.

Instructions for speakers, oral presenters, and the Congress slide template are available here.

Posters will remain on display for the duration of the Congress.

Instructions for Poster presenters are available here.

It is also mandatory to upload an e-Poster to the ESMO Gynae 2023 Congress virtual platform.

e-Poster presenters will be contacted by CTI Meeting Technology and provided details about the preparation and upload of their electronic posters.

The online programme is accessible via the ESMO website, online programme section. In the “Search” box at the top of the page items may be selected from options including session title, presentation title, final publication number, day, topic, presenter name or keyword.
The programme will also be available via the Congress Virtual Platform as of 22 February.

Paper Posters will be on display in the Exhibition & Poster area of the congress venue for the duration of the Congress.

e-Posters will also be available for view onsite at the e-Poster stations and via the Congress Virtual Platform, in the e-Posters section, as of 22 February at 12:00 CET.

ESMO Gynaecological Cancers Congress 2023 has been accredited with 14 ESMO-MORA category 1 points. Recertification is necessary for medical oncologists to remain professionally certified by ESMO. It also guarantees that a certified medical oncologist has continued to update her/his knowledge and still possess the necessary skills and standards for the practice of medical oncology. See here for further details.

For any press related queries and accreditation request please check the dedicated page or contact press@esmo.org 

For any Third-Party media activity and related queries please check the dedicated page or contact media@esmo.org

If your question is not answered above, please feel free to contact us.