ESMO Congress 2024: Practical Information

Assistance with hotel bookings can be obtained at the Accommodation desk located in the Registration area, Hall 1.

During the ESMO Congress 2024 your badge may be scanned outside session auditoria by ESMO for operational and statistical purposes. Badges scanned inside the Exhibition area by third parties may be for statistical or marketing purposes. Should you agree to have your badge scanned, the following information will be transferred: title, first name, last name, institute, department, profession, city, country, email address. Processing of personal data must be in line with the GDPR and other applicable data protection laws, and third parties are responsible for and must be able to demonstrate compliance with the principles relating to the processing of personal data (which includes having a legal basis for processing). Individuals have the right to refuse their badges being scanned.

The Certificate of attendance will be available online from Tuesday, 17 September 2024. You will have two weeks to access the ESMO website in the Congress section and print it from home. You will need the ESMO Username and Password to log in and then complete the evaluation questionnaire.

The cloakrooms are located in Hall 1 and in the South Access, Level 0.

The ESMO Daily Reporter is the official Society’s newspaper freely available in digital format at this link. Stay up to date with the latest advances in oncology with daily news and commentaries from key opinion leaders on the scientific findings presented at the Congress. Go online and read fresh contents from Friday 13 to Tuesday 17 September 2024.

The currency in Spain is EUR (€).

One ATM cash machine is located inside the Congress venue in the lobby of the South Access, Level 0.

The ESMO Examination is a valuable assessment tool for practicing medical oncologists and an excellent opportunity for medical oncologists in training to assess their knowledge. The ESMO Examination is the written part of the Board Certification in Medical Oncology in Switzerland and Slovenia. In all other countries the ESMO Examination certifies an excellent knowledge in the field of Medical Oncology according to the criteria of the European Society for Medical Oncology.

The ESMO Examination is accredited with 50 category 1 ESMO-MORA CME points.

Candidates registered to sit the ESMO Examination 2024 are reminded that the Examination will take place on Saturday, 14 September from 17:30 to 20:00 (CEST) at Hyatt Regency Barcelona Tower Hotel.

Bus transfers from the ESMO Congress venue to the Examination venue are available at the following times 15:45-16:15-16:30-16:45.

Enrolment will start at 16:00. If you wish to register on-site for the Examination (only ESMO members), please visit the ESMO Registration area on Saturday, 14 September from 09:00 to 13:00. Please be aware that the seats available for ESMO members wishing to register on-site are limited and that the spaces available will be offered on a first come, first served basis.

Further information can be found at the dedicated link.

Visit any of the ESMO Membership Services points listed below to join or renew your membership taking advantage of the 3 for 2 membership offer (3 years membership for the price of 2) and start enjoying your member benefits while onsite at the Congress.

Make sure you are recognised as an ESMO member - if you are missing your member acknowledgment on the Congress badge, stop by our Membership Services desks to get your member ribbon. 

ESMO Membership Desks in the Main Registration Area – Hall 1

Dedicated registration desks for members who need to renew and non-members who would like to join and register for the congress with the reduced fee.

ESMO Booth and Membership Services Centre – Exhibition area, Hall 3

ESMO products and services showcase and membership services point, with staff available to help you renew membership or join the society, find out about all ESMO educational and practice resources, upcoming meetings, career development and networking opportunities.   

ESMO Member Lounge, Hall 1 

Exclusive member-only area offering the following facilities:  

• Membership Services desk   
• Working area with laptops, printers, power sockets to charge devices  
• Seating and networking area, to relax and catch up with peers  
• Light refreshments (N.B. some snacks and drinks served; lunch found in the food courts)  

Access to the Lounge is one of the benefits of being an ESMO member. Non-members are not permitted to enter but are welcome to join ESMO at the Membership Services desk and gain immediate access to the area.  

ESMO Member Lounge opening hours:

The on-site Exhibition is located in Hall 3.

If you are looking for an ideal meeting point, or if you just want to take a short break, the food court located in the Ramblas between Hall 2 and 3 will suit you best. The food court will offer a variety of international delicacies.
Additionally, different snack bars/cafes will be available throughout the venue:

“Knife and fork” signs on the floor plans indicate the F&B outlets around the Congress venue.

At the Food Court and other F&B points you will be able to pay with Euro or by credit card.

Fira Barcelona Gran Via can be reached as follows:

Metro

The Congress venue has two Metro stations (Europa/Fira and Fira) connecting the airport and the city centre: L9 and L10.

Train

The Congress venue is located nearby the FGC Regional Train station located in Plaza de Europa (“Europa/Fira” station), 5 minutes walking distance from the South Access: Lines S8, S33, R6, R5, S4

Bus

• From the city centre: TMB & AMB Lines H12, L94, L95 (“Plaça Europa” or “Amadeu Torner” stops)
• From Plaza España: TMB & AMB Lines H12, 79, L94, L95, L70, L72, L81, L80, 46, 65 (“Plaça Europa” or “Amadeu Torner” stops)

Taxi

The venue can be reached by taxi:

• From Josep Tarrandellas Internation Airport: many taxi spots available
• From Barcelona Sants train station: taxi station located just outside the “Passeig de Sant Antoni” street and the square “Plaça Joan Peiró”

Cabify

Cabify is a transport app (private cars with a driver) working with geo-tracked journeys and identified drivers. The Cabify App must be downloaded to order a service and pre-booking is required. Further details about Cabify are available here.

It is each participant’s responsibility to check and comply with the latest health and travel regulations to ensure a smooth and safe journey from the Country of origin to event venue, and back.  

During the event, ESMO will apply health and safety protocols according to the latest local authority guidelines and regulations. 

In general, ESMO recommends 

• To apply health precautions and measures according to formal guidance and personal medical history 
• To stay up-to-date with the vaccination status 
• To be tested and wear a mask in case of symptoms 

Hand sanitisers will be available throughout the venue; use of mask is at own discretion in the absence of symptoms.

Normal caution must be exercised by all. ESMO bears no responsibility for untoward events in connection with, before, during or after the Congress.

Internet kiosks, charging and app download stations are available throughout the venue.

Please refer to the info point in the South Access.

Two Medical Centres are available at the Congress venue and are located in Hall 3 and Hall 5.

In case of need in finding it, you can also refer to the main info points located in the South Access and Hall 1, as well as to any Congress staff member.

Meet the Investigator Studio meetings are private sessions sponsored by the Industry.

On-site sessions will take place in Marbella Auditorium and Vigo Auditorium, located in CC5.

Attendance is upon invitation only.

The official language of the Congress is English.

Participants and exhibitors attending the Congress are welcome to attend the official Opening Session on Friday, 13 September 2024 from 12:00 to 13:45 in Barcelona Auditorium, located in Hall 2 (time subject to change).

Should an auditorium be full, and you are not able to enter, please make your way to the dedicated overflow areas, hostesses can assist you in finding the right place, where you will be able to follow the session remotely via screens and headsets.

Paper posters are displayed in Hall 6 on a rotation basis for one day only (Saturday 14, Sunday 15 or Monday 16 September)*. 

The rotation scheme by category is available at the Information for Presenters page and the set-up schedule per day will apply as follows:

*EONS Poster will be displayed for the duration of EONS17 (from Saturday, 14 September to Monday, 16 September) in the dedicated Poster area of Hall 6. The presenting authors are required in front of their Poster during the Poster lunch (13:45-14:45 CEST) on Sunday, 15 September.

E-Posters will also be available on-site on searchable screens located in Hall 6 and via the ESMO 2024 Virtual Congress Platform.
All submitted e-Posters will also be available online on the ESMO website as a post-Congress resource.

Invited Speakers, Proffered Paper and Mini Oral presenters are requested to deliver and check-in their PowerPoint presentation at the Speaker Centre located in CC4, no later than 3 hours before the start of the session. Content for first sessions in the morning should be delivered by 17:00 on the preceding day.

Presentations cannot be uploaded directly on laptops in the session rooms.

It is strictly mandatory that invited Speakers, Proffered Paper and Mini Oral presenters include a Declaration of Interest (DOI) disclosure slide at the start of their PowerPoint presentation/s.

All session Chairs, invited Speakers, Proffered Paper and Mini oral presenters must be in the Auditorium 10 minutes prior to start of their session in order to be briefed by technicians.

All Press, Media and Filming activities are subject to a specific policy.

Press Activities

All ESMO press conferences will be held in CC3 (Conference Centre 3). Access is limited to accredited Press Representatives wearing a “Press” badge.

If you are a Press Representative and wish to have access to the ESMO Congress 2024 venue and resources, please check the dedicated page or contact press@esmo.org .

Third Party Media Activities

Media Activities initiated by Third Parties are subject to ESMO approval.

If you are a Third Party representative and need to access the ESMO Congress 2024 venue or assistance about Third-Party Media Activities, please check the dedicated page or contact media@esmo.org .

Filming, recording and photography

Congress content is the copyright of ESMO. In general, it’s forbidden to record or capture in any way the official programme sessions, the Satellites sessions, the Exhibition and the Posters Area. Third Parties conducting filming activities and carrying professional equipment are requested to inform ESMO (filming@esmo.org) to receive clear guidance and approval.

Special rules apply to accredited Press Representatives: ESMO press conferences can be recorded, while recording of the Congress sessions is only possible for few minutes (news coverage). Photographing during sessions by accredited Press Representatives is allowed for personal and non-commercial use only, i.e., photos cannot be published or reproduced in any way.

Both Press and Third Parties Representative are requested to secure a special filming vest to be worn all times.

Photographs and/or footage may be taken throughout the Congress by ESMO appointed photographers and cameramen. These might be used by ESMO in its own publications, on the website and social media channels. The subjects of the photographs and/or the footage are chosen at random. By attending the Congress participants consent to the fact that photographs and/or footage may be captured and used by ESMO.

The Press & Media Centre is located in the CC3 (Conference Centre 3).

The Registration area is located in Hall 1.

In-person participation includes:

• Admission to on-site scientific and educational sessions with the possibility to interact with Speakers, Chairs and panels
• On-site networking opportunity with faculty and peers
• Entry to the Poster area
• Interaction with industry partners in the trade exhibition
• Participation in the Industry Satellite Symposia
• Access to the Virtual Congress Platform to follow sessions live and/or view content on-demand
• Post-event resources, except for On-site Daily passes

Online participation includes:

• Access to the Virtual Congress Platform, with live streaming of all sessions
• Possibility to interact through the chat live (during the sessions only)
• Access to e-Posters
• Entry to the Virtual Exhibition
• Participation in the Industry Satellite Symposia
• Post-event resources

The registration fee does not include

Accommodation, airport transfers and lunches/ coffee breaks.

Delegate’s badge

The delegate’s badge is the only official evidence of registration. Thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration, and a new badge can be issued only upon payment of the pro-rata fee.

Seating areas are located throughout the venue.

The safety of all Congress attendees is of utmost importance to ESMO. Fira Barcelona and ESMO have taken security precautions, including random controls of participants bags, to ensure the maximum possible safety for all ESMO 2024 delegates.

Safety advice when attending a Congress:

• Always remove your Congress badge upon leaving the venue
• Be vigilant in crowds, restaurants and on public transportation; watch out for people creating distractions and diversions
• Be careful not to leave your luggage unattended in any public place, including the hotel and Congress venue; keep your personal belongings with you, both inside and outside the venue

In case of emergency:

• Inside the venue call +34 932 33 41 00 (security control centre) or refer to Security staff
• Outside the venue call 112

ESMO Congress 2024 and the concomitant Exhibition have been designated as no-smoking and alcohol-free events throughout the entire venue, including all meeting halls, functions, Registration, and catering areas. All participants are kindly required to respect the alcohol-free and no-smoking policy, which includes electronic cigarettes as well.

The official hashtag of the ESMO Congress 2024 is #ESMO24. Follow it to stay up to date and use it to take part in the conversation:

• X (Twitter)
• LinkedIn
• Facebook
• Instagram
• YouTube

The Speaker Centre is located in CC4.

Access to the Speaker centre is restricted to the following persons (guests / accompanying persons are not permitted):

• Invited Speakers
• Proffered Paper and Mini Oral Presenters
• Scientific Committee members
• ESMO Executive Board, ESMO Council and ESMO Honorary members

ESMO is committed to doing business in a sustainable way, acting in a socially as well as environmentally responsible way.

A number of actions have been implemented towards minimising the environmental impact of the ESMO Congress 2024, including:

• The Congress can be followed remotely through the Live PLUS format
• Free city transportation pass for registered Congress delegates, to incentivise the use of public transportation
• Rationalised use of air conditioning and heating in the Congress centre
• No Congress Bags – The material usually provided in the bag will still be available through the Virtual Congress Bag on the Virtual Congress Platform
• No printed Programme Book – The online programme is accessible via the ESMO website, the Virtual Congress Platform as well as on the Congress App
• Reduction of Society’s printed material distributed on-site – Information is available in digital format
• Environmentally friendly construction of the ESMO Booth
• Careful usage and disposal of construction and staging material throughout the event
• Recycling points available all around the venue
• Agreement to recycle the carpet used in the Congress venue
• Locally sourced food, in so far as is possible
• Water dispensers to refill own bottles

To learn more about the Society’s commitment towards a more environmentally friendly approach to ESMO activities, follow the work of the ESMO Climate Change Task Force.

Toilets are spread all around the venue. A dedicated floorplan showing the exact locations can be found here.

Registered delegates* at the ESMO Congress 2024 will receive a free pass to the Barcelona city transportation network to easily travel to/from the Congress venue.

The public transport card covers an unlimited number of journeys for 5 days starting from the day of activation on all means of transport within the city transportation network, including trips to/from the airport and the venue Fira Gran Via**.

ESMO would like to thank Bco Congresos and the Barcelona Convention Bureau for supporting this important sustainability initiative.

*Excluding registrations for students, exhibitors, private meetings, industry symposia, filming crews and daily tickets

**The public transport card is not valid on the bus lines L72, L80, L86, L94 and L95

The ESMO Congress 2024 will be held at the Fira Barcelona Gran Via.

Fira Barcelona Gran Via

Av. Joan Carles I, 64
08908 L’hospitalet de Llobregat
Barcelona, Spain

www.firabarcelona.com

ESMO 2024 webcasts will include all the sessions of the programme where permission has been granted and will be made available on the Virtual Congress Platform within 12 hours after they have taken place.

Once the platform is closed, from 20 September 2024, webcasts will be available on OncologyPRO for all registered delegates and ESMO Members.

Official Congress programme sessions and ESMO Colloquia

• ESMO Members: resource access for 5 years 
• Non-Members: resource access for 6 months

Satellite Symposia

• ESMO Members: satellite symposia access for 2 years
• Non-Members: satellite symposia access for 6 months 

The ESMO 2024 Congress venue, Fira Barcelona, is overall accessible with a wheelchair. All areas of the Congress Centre have either flat entrances or easily accessible elevators.

Wi-Fi internet access is a free service offered to all delegates during ESMO 2024.

Wi-Fi Network name (SSID): #ESMO2024 with no authentication needed.

Once the Wi-Fi SSID has been selected, the general Terms & Conditions needs to be accepted by the attendee to access the ESMO 2024 Wi-Fi.

The Wi-Fi covers all the spaces in use during the Congress and to enjoy the best performances, we recommend using devices compatible with the 5GHz frequency.

Due to legal regulations regarding internet usage, internet connections must be monitored.

Should you experience any connection issues with the Wi-Fi, please refer to the main info points located in the South Access and Hall 1, where a technician will be able to assist you.

Your email address is the username.

If you have more than one email, make sure to insert the email address used to create your account.

Please follow these steps:

1. Go to www.esmo.org
2. On the top right of the page click login
3. Below the login box, click forgot password.
4. Enter your email address and press ‘Reset Password’
5. Check your email and click the reset password link
6. Create a new password

Notes:

• You need to enter the email address linked to your ESMO account and to check that email inbox for the reset password link
• If you don’t receive the email after 20 minutes, please contact us
• Please note that, for each user, a maximum of 2 simultaneous logins to the ESMO 2024 Virtual Congress Platform is allowed. ESMO credentials are strictly personal and cannot be shared.

• Clear your cookies and cache: If you experience any issues accessing the platform we suggest you clear your cookies and cache following the instructions found here.
• Internet browsers: For the best user-experience ESMO recommends the most recent version of Google Chrome, second to this would be Firefox and Safari. Internet Explorer is not recommended. Please note that ad blockers can prevent content from loading and new tabs from opening.
• Bandwidth: While there are no virtual platform access restrictions, it would be best to have a 5mb/s connection for best results with live streaming.
• Firewalls: Use of a VPN is possible, if in line with the legal conditions of your country, but content is accessible without a VPN by default. ESMO is not responsible for the default restrictions of your institute or company internet provider, network or state.
• Device: The Virtual Congress Platform is accessible with any device that can connect to the internet through a browser and the experience is fully responsive to all devices.

The Virtual Congress Platform supports the following web browsers: Chrome, Edge, Firefox and Safari. Please make sure that your browser is updated to the latest available version, to assure an optimal experience and compatibility. You can check if you are running the latest version via the following link: Browser Check - Update my Browser.

The link to access the ESMO 2024 Virtual Congress Platform will be available on the ESMO website (www.esmo.org).

All scientific sessions will take place on-site in Barcelona and will be live streamed on the Virtual Congress Platform.

ESMO 2024 webcasts will include all the sessions of the programme where permission has been granted and will be made available on the Virtual Congress Platform within 12 hours after they have taken place.

Once the platform is closed, from 20 September 2024, webcasts will be available on OncologyPRO for all registered delegates and ESMO Members.

Official Congress programme sessions and ESMO Colloquia

• ESMO Members: resource access for 5 years 
• Non-Members: resource access for 6 months

Satellite Symposia

• ESMO Members: satellite symposia access for 2 years
• Non-Members: satellite symposia access for 6 months 

Live Q&A feature will be available throughout the event.

Yes, the Virtual Exhibition is accessible from Friday, 13 September until Thursday, 19 September 2024, from the navigation bar on the Virtual Congress Platform.

Yes, the ESMO Booth is accessible from the Exhibition tab, visit us to receive all the information you need and find out about all our Member-exclusives. Join or renew your Membership at the Booth and benefit from our special 3 for 2 offer: 3 years Membership for the price of 2.