Satellite Streaming and Live Q&A Information
Each pre-recorded online satellite symposium slot can include at the end a Live Q&A within the allocated 90 minutes slot, where speakers and/or chairs discuss the session content in a live stream and delegates can send in questions via the Q&A chat.
IMPORTANT
- Please refer to the Live Q&A Streaming Manual for complete instructions
- Submit your Satellite Symposia Services Order Form by 13 July 2022 to confirm your Live Q&A set-up preferences and any extra service you may require.
Services Included in the Live Q&A
- Live session (duration depending on the approved satellite symposium programme)
- Live Q&A rehearsal (for company administrator and for Faculty)
- Technical support
- Q&A function (optional) and moderation
- Different view setups (only one can be chosen): Grid View, Presentation + Grid View*, Video + Grid View
- Up to 1-hour Live Q&A rehearsal/briefing
- Recording of the Live Q&A (.mp4 file)
*A custom background design can be added (full HD picture – 16:9 – in picture background)
- Evaluation form
- Lead retrieval
- Polling
Further details on these features are available in the ESMO 2022 Industry Guidelines (paragraph 6).
Live Q&A Process
13 July 2022
- Companies to book available setup preferences and extra services for the Live Q&A via the Satellite Symposia Services Order Form
24 August 2022
- Companies to book the Live Q&A rehearsal (booking tool sent in due time)
- If the Presentation + Grid View or Video + Grid view has been requested, companies need to upload the PowerPoint or video file in the Session Upload section of the platform backend (link available in due time)
1 September 2022
- Companies will receive the access links for the rehearsal (to be shared with the Faculty)
- Companies using the Q&A function during the live streaming will receive from M Events a dedicated link for moderators to manage the queries
15 Minutes before the Satellite Symposium Start
- Company administrators and the Faculty will access the live session interface of the Satellite Symposium
Technical Requirements for Live Q&A
Before starting, it is highly recommended that speakers/chairs/moderators have the e-mail with the access link ready and follow the instructions below.
The choice of the live-stream room has a significant impact on the audio quality of your presence within the live Q&A. If possible, a small and quite room is recommended. Please also make sure that you are not disturbed by background noises such as birds singing, etc.
- Choose a room with enough daylight, but make sure that you do not have direct sunlight in your back; it is best to position yourself with your face towards the window
- Position yourself against a neutral background
It is best to position your laptop/webcam so that you are at eye level with the camera and can sit upright
Use high-quality equipment wherever it is possible:
- A desktop computer or laptop
- A headset (a microphone can also be used)
- An integrated or external webcam (required for video recordings)
The live stream will run through M Events platform.
The current Google Chrome browser needs to be installed (Get it here).
A LAN (cable) internet connection with at least 5mbit is recommended.