Private Industry Meetings

Private Industry Meetings Information & Regulations

The complete meeting regulations are available in the ESMO 2022 Industry Guidelines (pages 43-44).

Concomitant activities & Private Industry Meetings

Concomitant activities such as internal meetings involving delegates, press conferences, educational or promotional activities taking place within or outside the congress centre and on the virtual congress platform but concomitant with or during breaks in the official ESMO Congress educational and scientific programme are subject to ESMO approval.

ESMO allows industries to organise staff meetings, briefings, advisory boards, client meetings or other type of closed meetings within the congress centre.

Meetings can be organised from Thursday, 8 September to Tuesday, 13 September from 07:00 to 20:00.

IMPORTANT

You can search for meeting spaces independently (not through ESMO), provided you first submit the meeting approval request.

Meeting Approval Only

The following requirements must be respected:

• Meeting “is closed” and by invitation only
• Each company is responsible for the meeting content. ESMO is not endorsing any private meeting
• Meeting is not promoted in the congress centre or in any ESMO 2022 publications
• Small meetings may take place in parallel with the official ESMO Congress educational and scientific programme provided they do not involve groups larger than 35 people
• If you plan to have an ESMO 2022 Speaker at your session make sure your chosen meeting slot does not conflict with his/her session(s)
• Media should not be invited and are not permitted to attend the meeting

Important notes:

• Assignment: The spaces will be assigned on a first-come, first-served basis
• Layout: the meeting spaces will be given in a specific layout. Any set-up and dismantling time needed for the Private Industry Meeting must be included in the reserved slot of time
• AV/IT: the rental of the rooms will include basic AV/IT equipment (screen, projector, Wi-Fi). Further information regarding additional technical equipment orders will be available in April 2022
• Signage: a roll-up can be placed outside the rooms for full day reservations only. For bookings for less than one day no signage is allowed. All the roll-ups should be removed at the end of the meeting. No other type of signage is allowed. Registration table outside the rooms will be subject to the venue’s approval
• F&B: no F&B will be included in the rental. Further information regarding F&B orders will be available in mid-May 2022

Meeting rooms’ venues and floorplans:

Meeting spaces will be available at the Congress Centre, Paris Expo Porte de Versailles:

• Paris Expo Porte de Versailles (floorplans)

Additional meeting spaces will be available nearby the Congress centre:

• Châteauform’ City La Manufacture - 10 minutes walking distance from Congress Centre (floorplans) 
• Hotel Mercure Paris Vaugirard Porte de Versailles - 5 minutes walking distance from Congress Centre (floorplans) 
• Courtyard by Marriott Porte de Versailles - 10 minutes walking distance from Congress Centre  (floorplans)  
• Mama Shelter West - 10 minutes walking distance from Congress Centre (floorplans) 
• Novotel Porte de Versailles - 10 minutes walking distance from Congress Centre (floorplans)
• Hotel Mercure Paris Porte de Versailles Expo - 15 minutes walking distance from Congress Centre (floorplans)

Access to meeting rooms

Attendees with a badge will be able to access the venue. To purchase your badge please visit the dedicated page.

Note: if your meeting is scheduled very early in the morning, please make sure that badges are collected in advance.

Unofficial satellite symposia or similar events 

During the period beginning Thursday, 8 September 2022 through to Tuesday,13 September 2022, ESMO does not allow any corporate-organised satellite symposia or similar events to take place on other days and in other places except on Friday 9, Saturday 10, Sunday 11 and Monday 12 September 2022 in the official venue or virtual platform. 

Blackout times