Meetings

Private Meetings

ESMO allows industries to organise staff meetings, briefings, advisory boards, client meetings or other type of closed meetings within the congress platform.

Blackout times

Even though the ESMO Congress 2021 will not be held in its physical format, we kindly ask that all of our Industry Partners refrain from holding parallel activities which are not linked to ESMO Congress 2021 or do not reference it. It is in our best and common interest to retain the focus of the profession on this single platform during ESMO 2021 dates, 16-21 September 2021.

Meetings can be organised from Thursday to Tuesday, between 09:30-17:30 CET and the following requirements must be respected:

• Private meetings by invitation only
• Each company is responsible for the meeting content ESMO is not endorsing any private meeting
• Maximum attendance is 100 guests. A voucher code will be provided
• Meeting is not promoted by ESMO
• If you plan to have an ESMO 2021 Speaker at your meeting make sure your chosen slot does not conflict with his/her session(s)
• Media should not be invited and are not permitted to attend the meeting
• Virtual meeting spaces (Zoom) and prices information can be requested to congress@esmo.org by 19 July 2021.

Branding

The background of the virtual meeting spaces may be customised at no extra costs. Please send the background files (resolution full HD, 1920x1080px) to industry@esmo.org by 2 August 2021.

Payment

All the invoices will be processed in EURO. Payments can be finalised by credit card or by bank transfer. The company applying for meeting spaces will be responsible for its meeting related expenses.

Cancellation Policy

No refunds will be issued. 100% of the total fee will be retained for cancellation received. All cancellation must be made to ESMO in writing.

Third-Party Media Activities

Media activities initiated by third parties during or in connection with ESMO 2021, including, but not limited to:

• Meetings such as press conferences, media briefings, educational sessions for media representatives, as well as
• PR activities, such as press releases, news, articles, interviews, etc.

are subject to the ESMO 2021 Policy on Third-Party Media Activities. This policy aims to guarantee proper and correct distribution of oncology and cancer-related information to media representatives in connection with the conference.

Press events in or outside the congress centre but concomitant with/or during breaks of the scientific programme of ESMO 2021 are subject to ESMO Press Office approval.  Please contact media@esmo.org