Frequently Asked Questions: ESMO Breast 2023

ESMO strongly recommends: 

• Full vaccination against COVID-19 or recovery in the last 6 months with at least one dose of a vaccine by the time of the Congress. Vaccination proof will not be checked by ESMO 
• Testing for COVID-19 within 48 hours prior to the inbound trip with a molecular, rapid antigen or self-test. The result will not be checked by ESMO 
• Wearing a face mask in closed spaces 
• Avoid shaking hands 
• Washing your hands regularly and using hand sanitiser  

Please note that each participant need to follow the specific country COVID-19 regulations approved by the local authorities.

If there is a QR code on your documentation, any language is accepted. Otherwise, the documentation should be in English, French, German, Italian, or Spanish.

No, it is not mandatory to wear a face mask, but it is strongly recommended.

For current regulations, please visit the German Federal Foreign office website.

Your email address is your username. If you have more than one email, make sure you use the email used to create your ESMO account. If you need assistance, please contact us.

Please follow these steps:

1. Go to esmo.org
2. On the top right of the page, click Login
3. Below the login box, click Forgot password
4. Enter your email address and press Reset Password
5. Check your email box or SPAM and click on the reset password link
6. Create a new password

Notes:

• You need to enter the email address linked to your ESMO account and to check that email box for the reset link
• Please do not create a new profile with a different email address, if you need assistance contact us
• If you don’t receive the email with the reset link within a few minutes, please contact us

The link to access ESMO Breast Cancer 2023 will be available on the homepage of the ESMO website, www.esmo.org and in the registration confirmation that you will receive by email.

• Clear your cookies and cache: If you experience any issues accessing the platform we suggest you clear your cookies and cache following the instructions found here (Chrome), here (Firefox), here (Safari) or here (Opera).
• Internet browsers: For the best user-experience ESMO recommends the most recent version of Google Chrome, second to this would be Firefox, Safari and Opera. Internet Explorer is not recommended. Please note that ad blockers can prevent content from loading and new tabs from opening.
• Bandwidth: While there are no access constraints on the virtual platform, it is recommended to have at least a 5mb/s connection for best results with live streaming.
• Firewalls: Content is accessible by default without the need of a VPN. However, ESMO is not responsible for the restrictions of your institute or company internet provider, network or state. In those cases, the use of a VPN is possible, if in line with the legal conditions of your country, internet provider, company or institute.
• Device: The virtual platform is accessible with any device that can connect to the internet through a browser. The experience is fully responsive for any device.

You will need to have an ESMO account and go through the registration process in order to register for the meeting. Registration fees are published on the ESMO website.

Don’t have an ESMO Account?

Please set up a free ESMO Account now to register. After creating your ESMO account, you can register here.

If you are not a Member but would like to join ESMO and you meet the Membership requirements, you can do so now. Please note that it may take a few minutes to activate your Membership and then you may proceed to registration.

Reimbursements for individuals who decide to become a Member after paying the registration fee will not be made.

Our registration fees and deadlines are available on our official website.

Note: Internet Explorer is not supported and should not be used to access the registration system. The list of supported web browsers and versions is as follows:

• Chrome (preferred): Version 80 and above
• Safari for Mac: Version 12 and above
• Safari for Windows: Version 4 and above
• Firefox: Version 74 and above
• Microsoft Edge: Version 80 and above

The registration system will close on 13 May 2023. Our deadlines are available on our official website.

By end April 2023 delegates will receive per email the registration confirmation and instructions on how to access the ESMO Breast Cancer 2023.

The group and third-party registration systems will close on 19 April 2023. After that date, all delegates must register individually through the ESMO Breast Cancer 2023 registration process.

ESMO Breast Cancer 2023 is accessible to certified healthcare professionals, associated press, industry representatives and other stakeholders in the science, management, and prevention of oncological diseases. Registered participants will have access to all official sessions, industry sponsored symposia and exhibition. Participants must be at least 18 years old.

Yes, individual delegates can register onsite. The registration desk will be open with the following schedule:

Credit card (Visa, Euro/MasterCard, American Express) and cash (EUR).

In-person participation includes:

• Participation in scientific and educational live sessions with the possibility to interact with the expert panel
• Onsite networking opportunity with faculty and peers
• Entry to the Poster and e-Poster area
• Interaction with the industry partners in the trade exhibition
• Participation in the Industry Satellite Symposia
• Access to the Virtual Platform to view the missed sessions on-demand
• Post-event resources
• Coffee breaks and lunches

Online participation includes:

• Access to the virtual platform, with live streaming of all sessions
• Possibility to interact through the chat live discussion
• Access to e-Posters
• Entry to the virtual exhibition
• Participation in the Industry Satellite Symposia
• Post-event resources

Please bring the final confirmation with the barcode with you and scan it at the “SCAN & GO” desk to print your badge.

Yes, you will be able to download and print your Certificate of Attendance upon completion of the online evaluation as of Saturday, 13 May, from 10.00 (CEST) until Saturday, 20 May at 10:00 (CEST). The ESMO Breast Cancer 2023 programme has been accredited with 16 ESMO-MORA category 1 points.

ESMO Breast Cancer 2023 is an onsite and online congress, where delegates can decide to attend the congress in Berlin or follow in a virtual format.

The onsite Congress will take place from 11 to 13 May. Please consult the online programme for all details.

The Virtual Congress Platform opens on 10 May at 12:00 CEST.

Important note:

The congress ends on 13 May 2023. However, the platform remains available with the on-demand content and exhibition information until 15 May at 16:00 CEST.

The official programme sessions and industry satellite symposia will be available on-demand on the virtual platform until 15 May at 16:00 CEST, for all registered participants.  

Once the virtual platform is closed, the on-demand content will be transferred to OncologyPRO.

Sessions from the official congress programme

Registered delegates

• ESMO Members: resource access on OncologyPRO from 17 May 2023 for 2 years
• Non-Members: resource access on OncologyPRO from 17 May 2023 for 6 months

ESMO Members not registered to the congress will have access to resources on OncologyPRO from 3 months after the end of the congress (from 11 August 2023) for 2 years.

Satellite Symposia and ESMO Colloquia

• Access to satellites and ESMO Colloquia will be open to all Members on OncologyPRO even if not registered to the congress
• OncologyPRO sponsors’ satellite symposia will be hosted on OncologyPRO for 2 years

Presentation slides and e-Posters will also be available on OncologyPRO for view and download.

Live Q&A feature will be available for most of the sessions according to the programme schedule (see online programme). Both online and onsite participants will be able to ask questions.

Yes, there will be an exhibition both virtual and onsite. See the exhibitor list here.

The virtual exhibition opens from 10 May at 12:00 CEST to 15 May at 16:00 CEST; the onsite exhibition opens with the following schedule:

Visit the ESMO Booth to discover more about ESMO’s activities and all the benefits of being an ESMO Member, and join or renew your Membership from there to take advantage of special offers reserved to Congress delegates.

The official Welcome Reception will take place in the exhibition area on Thursday, 11 May from 12:30 to 13:00 in the exhibition area.

Coffee breaks and lunch will be offered to delegates during the onsite congress with the following schedule:

All accepted abstracts will be available on the ESMO Breast Cancer 2023 website, in the online programme section and on the Congress virtual platform according to the following publication schedule:

• All regular abstracts accepted for presentation at ESMO Breast Cancer 2023 as Proffered Paper (suffix O), Mini Oral (suffix MO), Poster (suffix P or TiP) will be published online via the ESMO website at 00:05 CEST on Monday, 8 May 2023.
• All Late-breaking abstracts accepted for presentation at ESMO Breast Cancer 2023 as Proffered Paper or Mini Oral (prefix LBA) will be published online via the ESMO website at 00:05 CEST on Wednesday, 10 May 2023. Information about dedicated embargo for official ESMO communication activities will be made available two weeks prior to the congress. All accepted abstracts, including Late-breaking, will be published online in the ESMO Breast Cancer 2023 Abstract Book, a supplement to ESMO Open.

Invited speakers and oral presenters have been contacted by CTI Meeting Technology and provided details about the upload of their presentation slides.

Instructions for speakers, oral presenters and the Congress template slide are available here.

Posters will remain on display for the duration of the Congress.

Poster presenters have been contacted by CTI Meeting Technology and provided details about the preparation and upload of their electronic posters (e-Posters).

Instructions for Poster presenters are available here. 

The online programme is accessible via the ESMO website, online programme section. In the “Search” box at the top of the page items may be selected from options including session title, presentation title, final publication number, day, topic, presenter name or keyword.
The programme will also be available via the virtual platform as of 10 May.

These sessions will consist of a mix of live (onsite) and pre-recorded presentations.
Most of the sessions will also be followed by live discussion and Q&A, in which delegates can ask questions via a chat feature (if online). Once the presentations have terminated, the session chairs will lead and moderate the discussion having selected the most interesting or popular questions from the chat.

Posters will be on display in the exhibition area for the whole duration of the Congress.

e-Posters will also be available for view onsite at e-Poster stations from 11 May and on the virtual platform, in the e-Posters section, as of 10 May at 12:00 CEST.

The ESMO Breast Cancer 2023 programme has been accredited with 16 ESMO-MORA category 1 points. Recertification is necessary for medical oncologists to remain professionally certified by ESMO. It also guarantees that a certified medical oncologist has continued to update her/his knowledge and still possess the necessary skills and standards for the practice of medical oncology. See here for further details.

For any press related queries and accreditation request please check the dedicated page or contact press@esmo.org 

For any Third-Party media activity and related queries please check the dedicated page or contact media@esmo.org