ESMO Asia Congress 2024: Practical Information

ESMO-MORA: The ESMO Asia Congress 2024 programme will be submitted for ESMO-MORA category 1 points accreditation. Recertification is necessary for medical oncologists to remain professionally certified by ESMO. It also guarantees that a certified medical oncologist has continued to update her/his knowledge and still possess the necessary skills and standards for the practice of medical oncology. See here for further details.

During the ESMO Asia Congress 2024, your badge may be scanned outside session rooms by ESMO for operational and statistical purposes. Badges scanned inside the Exhibition area by third parties may be for statistical or marketing purposes. Should you agree to have your badge scanned, the following information will be transferred: title, first name, last name, institute, department, profession, city, country, email address. Processing of personal data must be in line with the GDPR and other applicable data protection laws, and third parties are responsible for and must be able to demonstrate compliance with the principles relating to the processing of personal data (which includes having a legal basis for processing). Individuals have the right to refuse their badges being scanned.

All members in good standing will have “ESMO member” printed on their badge. This provides direct access to the ESMO Member and Invited Speaker Lounge – no verification needed!  In the event your badge does not state that you are an ESMO member, please stop by one of the Membership Services desks to pick up your member ribbon. 

The Certificate of Attendance will be available for download for the ESMO Asia Congress 2024 section of the ESMO website from Sunday, 8 December 2024. You will need your ESMO Username and Password to log in and then complete the evaluation questionnaire. 

The cloakroom is located at the registration area on Level 3, Concourse 2.

The ESMO Daily Reporter is the official Society’s newspaper freely available in digital format at this link. Stay up-to-date with the latest advances in oncology with daily news and commentaries from key opinion leaders on the scientific findings presented at the Congress. Go online and read fresh contents from Friday 6^th to Sunday 8^th December.

The currency of Singapore is the Singapore Dollar (SGD). The nearest money changer is Central Exchange Money Changer located in the West Wing, Suntec City Mall in Unit #01-146.

The nearest ATM machines are located in:

• West Wing, Suntec City Mall, Basement 1
• East Wing, Suntec City Mall, Unit #02-709

To enter Singapore, travellers must meet the following immigration requirements here.

Attendees to ESMO Asia 2024 can take advantage ofthe 3 for 2 membership offer: 3 years membership for the price of 2! To benefit, you can stop by the ESMO Membership Services Desk at Registration, the Membership Services Centre at the Booth or the ESMO Member and Invited Speaker Lounge.

The ESMO Booth and Membership Services Centre is located on level 4 in the Exhibition Hall. Staff will be happy to provide you with the latest information about ESMO’s products and services, from membership through to our range of scientific and educational meetings and answer any questions you may have about ESMO. 

At the Membership Services desks, staff will be pleased to help you join ESMO, renew the membership and update your profile. 

ESMO is honoured to host several Asia-Pacific oncology associations, endorsing ESMO Asia 2024, in the Endorsing Societies Hub close to the ESMO Booth. We invite you to visit the Endorsing Societies Hub, to meet representatives and learn about national activities. 

You will find a dedicated desk located in the Registration area, open for all membership transactions from Friday, 6 December, to Sunday, 8 December 2024.

Located on level 3, Concourse 4, the ESMO Lounge is an area to network with other members of the ESMO community. Here, you can renew your membership, relax in-between sessions, have some refreshments  and find a quiet place to work.

The on-site exhibition is located on Level 4, Hall 401-403.

Exhibition visitors may register on-site at the fee of 182 SGD. The “Exhibitor visitor” badge authorises access to the Exhibition, Private Meetings and Industry Satellite Symposia only.

Access times for Exhibitors: staff holding exhibitor badges may enter the exhibition hall 1 hour before the official opening and must leave the halls by 18:30 on Friday and Saturday, and 16:30 on Sunday.

For logistical information, please contact asiacongress@esmo.org

All relevant instructions for exhibitors are available here.

Medical assistance can be obtained from the nearby clinic, K N Chin & Associates, located at level 2, #02-400 of the Suntec City Mall. The clinic accepts Visa, Mastercard, Amex, Cash and Paynow. You can also refer to the Info point located in Level 3, Concourse 2 or to any Congress staff member. The opening hours are as follows:

Contact number: 6337 2522

In case of emergency, please call the following numbers immediately:

• Ambulance: 995
• Fire: 995
• Police: 999

It is each participant’s responsibility to check and comply with the latest health and travel regulations to ensure a smooth and safe journey from the Country of origin to the congress venue, and back.  

During the event, ESMO will apply health and safety protocols according to the latest local authority guidelines and regulations. 

In general, ESMO recommends 

• To apply health precautions and measures according to formal guidance and personal medical history 
• To stay up-to-date with the vaccination status 
• To be tested and wear a mask in case of symptoms 

All participants are strongly encouraged to obtain their own travel insurance.

For logistical information, please contact asiacongress@esmo.org 

All relevant guidelines and instructions for the Industry Satellite Symposia organization are available here.

Industry satellite badges can be purchased on-site at the fee of 182 SGD. The “Industry satellite” badge authorises access to the Exhibition, Private Meetings and Industry Satellite Symposia only. Access to sessions and webcasts are not included.

Please refer to the info point at level 3, Concourse 2.

Meeting rooms can be booked via asiacongress@esmo.org

The official language of the Congress is English.

Participants and exhibitors attending the Congress are welcome to attend the official Opening Session on Friday, 6 December 2024, from 09:00 – 10:00 on Level 4, Hall 406.

Should an auditorium be full, and you are not able to enter, please make your way to the dedicated overflow areas, hostesses can assist you in finding the right place, where you will be able to follow the session remotely via screens and headsets.

Paper posters will be displayed in the exhibition hall on Level 4, Hall 401 – 405.

The setup schedule will apply as follows:

Invited Speakers, Proffered Paper and Mini Oral presenters are requested to deliver and check-in their presentation at the Speaker centre located on Level 3, Room 323, no later than 3 hours before the start of the session. Content for first sessions in the morning should be delivered by 17:00 on the preceding day.

Presentations cannot be uploaded directly on laptops in the session rooms.

All session Chairs, invited Speakers, Proffered Paper and Mini oral presenters must be in the Auditorium 15 minutes prior to start of their session in order to be briefed by technicians.

It is strictly mandatory that Invited Speakers, Proffered Paper and Mini Oral presenters include a Declaration of Interest (DOI) disclosure slide at the start of their presentation/s.

All Press, Media and Filming activities are subject to a specific policy.

Press Activities

If you are a press representative and wish to have access to the ESMO Asia Congress 2024, please check the dedicated page or contact press@esmo.org   

For additional details, please check the ESMO Policy on Press Activities

Third Party Media Activities

Media Activities initiated by Third Parties are subject to ESMO approval.

If you are a Third Parties representative and need to access the ESMO Asia Congress 2024 venue or need assistance with Third Party Media Activities, please check the dedicated page or contact media@esmo.org.

For additional details, please check the ESMO Policy on Media Activities Organised by Third Parties    

Filming, recording and photography

Congress content is the copyright of ESMO. As a rule, it’s forbidden to record or capture in any way the official programme sessions, the Satellites sessions, the Exhibition and the Posters Area. Third Parties conducting filming activities and carrying professional equipment are requested to inform filming@esmo.org  to receive guidance and approval.  

Special rules apply to accredited Press Representatives: recording of the Congress sessions is only possible for few minutes (news coverage). Photographing during sessions by accredited Press Representatives is allowed for personal and non-commercial use only, i.e., photos cannot be published or reproduced in any way.

Both Press and Third Party Representatives performing filming activities are requested to secure (together with the badge) a special vest to be worn all times.

The use of wireless microphones radio frequencies may interfere with Congress sessions microphones: for additional details, please contact filming@esmo.org.

Photographs and/or footage may be taken throughout the Congress by ESMO appointed photographers and cameramen. These might be used by ESMO in its own publications, on the website and social media channels. The subjects of the photographs and/or the footage are chosen at random. By attending the Congress participants consent to the fact that photographs and/or footage may be captured and used by ESMO.

For additional details, please check the ESMO Policy on Filming Activities

The ESMO Press & Media Centre is located on Level 3, Room 336.

Access is limited to accredited press representatives

Suntec Singapore can be accessed via three MRT stations - Esplanade via the Circle Line, Promenade via the Circle or Downtown Line and City Hall via the North-South or East-West Line.

There is a range of buses which brings you to Suntec Singapore:

Suntec Convention Centre (02151):

• 36, 36B, 70A, 70M, 97, 97e, 106, 111, 133, 162M, 502, 502A, 518, 518A, 857, 857B, 868E

Opposite Suntec Convention Centre (02159):

• 36, 36B, 97, 97e

Suntec Tower Two (02141):

• 107M

Suntec Tower Three (02149):

• 36, 36B

From Nicoll Highway next to Suntec City Mall (80159):

• 10, 10e, 14, 14A, 14e, 16, 16M, 70, 70A, 70M, 196

From Nicoll Highway opposite to Suntec City Mall (80151):

• 10, 10e, 14, 14A, 14e, 16, 16M, 70, 70A, 70M, 196, 196e

You will require an EZ-Link transport card to board public transport. Tourists can purchase a Tourist Pass for as low as S$10/day at selected MRT TransitLink Ticket Offices or at the 24/7 Automated Singapore Tourist Pass Kiosks. For more information, please visit EZ-Link website.

Alternatively, you can choose to use your foreign-issued Mastercard® and Visa contactless bank cards issued outside of Singapore. Admin fees apply for foreign-issued bank cards - details can be found on SimplyGo's website.

For more information on transport and access options, click here.

Registration 

The registration system  for small group and group will remain open until 20 November 2024. But the individual registration will remain open throughout the congress. You need an ESMO account to register yourself to the ESMO Asia Congress 2024, if you do not have one yet, please create it here.

In-person participation includes:

• Participation in the scientific and educational live sessions with the possibility to interact with the expert panel table
• Onsite networking opportunity with faculty and peers
• Entry to the Poster area
• Interaction with the industry partners in the trade exhibition
• Participation in the Industry Satellite Symposia
• Post-event resources

Smoking is prohibited by Singapore law in all indoor places including the Congress Centre.

The speakers centre is located on level 3, Room 323.

Access to the Speaker centre is restricted to the following person (guests are not permitted):

• Invited Speakers
• Proffered Paper and Mini Oral Presenters
• Scientific Committee members
• ESMO Executive Board, ESMO Council and ESMO Honorary members
• Designated representatives of companies using the official slide management system (one per company)

The official hashtag of the ESMO Asia Congress 2024 is #ESMOAsia24. Access the latest science and be part of the conversation on our social media accounts: 

• X (Twitter) 
• LinkedIn 
• Facebook 
• Instagram 
• YouTube 

ESMO is committed to doing business in a sustainable and socially as well as environmentally responsible way. Conducting our activities, we take into consideration the efficient and responsible use of energy and materials and the responsible disposal of residual waste.

As such, a number of actions have been implemented towards reducing waste and minimising the environmental impact of the ESMO Asia Congress 2024.

These include:

• Congress bag converted to the virtual congress bag on the platform
• No printed programme book – the online programme is accessible via the ESMO website and Congress platform as well as on the Congress app
• No printed Daily Reporter, available in digital format
• Limited amount of ESMO Society printed material distributed on-site
• Lunch box packaging materials are certified biodegradable
• No distribution of plastic bottled water*
• Build-up and structures are designed based on reusable building materials where possible
• Delegates will be encouraged to use public transport. Public transport information will be provided on the congress website and mobile app.
• Include information in Exhibitor Manual for exhibitors to adopt sustainable practices for onsite activities, booths etc.
• Locally sourced food in so far as is possible

*Delegates are encouraged to bring their own reusable water bottles and refill them at water dispensers located within the Exhibition Hall

There are several taxi stands conveniently located around Suntec Singapore.

Delegates can join the queue at the taxi stand of call for a taxi (booking fees apply). There are a number of taxi operators, and their booking number can be found in the table below. Delegates should include the country code (+65) if not calling from a local phone number.

All taxis are metered. Please note that there are various surcharges, where applicable, when taking a taxi in Singapore, such as booking fees, Electronic Road Pricing (ERP) charges, midnight surcharge, peak hour surcharge, city area surcharge and location surcharge.

We are pleased to announce Singapore Airlines as the official airline for the ESMO Asia Congress 2024.
Enjoy savings when you book your flights here and use the promo code "ESMO24" to receive a discount on your flight ticket to Singapore. For more information, please visit the ESMO Asia website.

Assistance with hotel bookings can be obtained at the Accommodation desk located in the Registration Area at level 3, Concourse 2. For more information, please kindly contact our official local housing agency, World Express, (esmoasia@worldexpress.com.sg).

The ESMO Asia Congress 2024 takes place at the Suntec Singapore Convention & Exhibition Centre, Singapore. Only 20 minutes from Singapore Changi Airport, Suntec Singapore is conveniently located in the Central Business District.

Suntec Singapore Convention & Exhibition Centre
1 Raffles Boulevard
Suntec City
Singapore 039593
www.suntecsingapore.com

The Congress webcasts will be available for all delegates and will include all the sessions of the official programme where speaker permission is granted.

Official Congress programme sessions:

• ESMO members: resource access on OncologyPRO from 12 December for 5 years
• Non-member delegates: resource access on OncologyPRO from 12 December for 6 months

Satellite Symposia

• ESMO members: satellite symposia access for 2 years
• Non-members: satellite symposia access for 6 months

N.B. Daily registrations do not include Congress webcasts.

Guideline Sessions

• All Account Holders: 5 years

Wi-Fi internet access within the Congress Centre is a free service offered to Congress delegates. To access Wi-Fi please use the following credentials:

Network name: Free_ESMOASIA

Password: not required