Programme Submission
The programme referent will receive the link to access the programme submission tool and all related instructions via e-mail in April.
The programme referent must submit the satellite symposium programme content and select the appropriate Areas of Interest(s) via the ESMO 2025 online programme submission platform for review and approval/rejection by the ESMO 2025 Scientific Committee by 3 June 2025, 23:59 CET.
Important: the Programme Referent of each satellite slot is solely responsible for managing, accessing and submitting the programme to the submission platform.
Please carefully read the satellite symposia regulations in the Industry Guidelines.
Timeline
3 June 2025 |
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25 June 2025 |
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16 July 2025 |
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3 September 2025 |
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Programme regulations
All satellite symposia programmes must be approved by the ESMO 2025 Scientific Committee prior to any invitations, with a view to ensuring the scientific quality and scope of such symposia within the framework of the Congress.
Please carefully follow the ESMO policy available in the ESMO 2025 Industry Satellite Symposia Technical Manual (page 11-12).
Programme changes
Until 3 June 2025, any changes to the programme can be made directly online by the programme referent.
Important: as of 4 June 2025, the system will be blocked and direct changes on the online system will not be possible anymore.
On 25 June 2025, after the Scientific Committee review, ESMO will send the outcome notification together with a copy of the proposed programme to each Company.
Unless required by ESMO and communicated to the Sponsor in the outcome notification, no major changes in terms of content, slot number and/or area(s) of interest can be applied to the proposed programme once approved.
From 25 June 2025 until 16 July 2025, any minor change to the programme must be duly and formally highlighted and notified to ESMO. The request for approval of minor changes must be immediately submitted by the Programme Referent to the ESMO Congress 2025 Secretariat via email at the following address: satellites@esmo.org.
This request must be submitted in time and in full to allow submission of the final version by 16 July 2025 at the latest.
Duration of the Satellite Symposium
All companies are obliged to respect the start and closure times of the satellite symposia. Extensions beyond assigned timeslots are not allowed under any circumstances. Infringement of this regulation will affect the sponsors priority list for future ESMO Congresses.
Programme Related Artworks
Any programme related artwork (e.g. programme poster, etc.) must reflect the final programme submitted by 16 July 2025. No changes are allowed.