Concomitant activities such as internal meetings involving delegates, press conferences, educational or promotional activities taking place within or outside the congress centre are allowed but concomitant with or during breaks in the official ESMO Congress educational and scientific programme are subject to ESMO approval.
Full description of meeting spaces regulations can be found in the ESMO Asia 2024 Industry Guidelines.
Meetings can be organized from Thursday, 5 December 2024 to Sunday, 8 December 2024 from 08:00 – 18:00. Extension of rental is possible until 22:00 and charges will apply. To book meeting rooms at the Congress Centre, please contact asiacongress@esmo.org.
If you book a meeting space independently, NOT through ESMO, you are requested to submit the relevant meeting details to ESMO Asia 2024 Secretariat (asiacongress@esmo.org) for approval.
Requirements
- Small meetings may be held in parallel to the official ESMO Asia Congress educational and scientific programme provided they do not exceed 35 participants (including any who may be connecting remotely)
- Larger meetings exceeding 35 participants (up to a maximum of 100 participants) are permitted outside of blackout times and are intended for company staff only
- Simultaneous meetings organised by the same company (on different or same topic), are in-principle not allowed, and will be a matter of approval from ESMO
- Meetings are “closed” and by invitation only
- Each company is responsible for the meeting content. ESMO does not endorse any private meeting
- Meetings are not to be promoted in the congress centre or in any ESMO Asia 2023 publication or to be promoted online e.g. via social media
- ESMO Asia 2024 Faculty and Speakers, ESMO Executive Board and Council Members are not to be invited to participate in any private industry meetings to be held during the official programme or during the ESMO Asia Presidential Dinner
- No hybrid meetings are allowed
- For media activities involving press representatives and any filming activities within the venue, please refer to the relevant policies.
- No meetings are permitted during the Opening Session (Friday, 6 December from 09:00-10:00) and the Presidential session (Saturday, 7 December, 10:45-12:15). Times subject to change
Important Notes
- Assignment: The spaces will be assigned on a first-come, first-served basis
- Layout: the meeting spaces will be given in a specific layout. Any set-up and dismantling time needed for the Private Industry Meeting must be included in the reserved slot of time. Changes of set-up are not included in rental fee
- AV/IT: the rental of the rooms will include basic AV/IT equipment (screen, projector, Wi-Fi). Additional technical equipment can be ordered through the official supplier, Unearthed Productions (engage@unearthedproductions.com.sg), via the online form
- Signage: a roll-up can be placed outside the rooms for full day reservations only. For bookings for less than one day no signage is allowed. All the roll-ups should be removed at the end of the meeting. No other type of signage is allowed. Registration table outside the rooms will be subject to the venue’s approval
- F&B: F&B is not included in the rental. Further information regarding F&B orders is available on the ESMO Asia 2024 website.
Meeting Rooms’ Technical Floorplans
Available in October 2024.
Access to meeting rooms at Suntec Singapore Convention & Exhibition Centre
Meeting’s attendees not registered to the Congress can access private meeting spaces with a day ticket.
Day tickets can be purchased online from November and if you need support, please contact registration@esmo.org.
Please note that attendees without a badge will not be able to access the congress venue for security reasons. If your meeting is scheduled very early in the morning, please make sure that badges are collected in advance.