ESMO Media Policy

ESMO welcomes media interested in obtaining information and reporting on cancer issues. Media representatives are required to observe and abide by the ESMO Media Policy, which applies to all ESMO events.

Accreditation requirements

A PRESS badge (with a black identification ribbon) will be issued upon verification of media credentials.

Journalists who wish to attend ESMO events need to present a valid press card and a letter of assignment issued by recognised:

  • Journals, magazines, newspapers (trade and mainstream)
  • News agencies and newswire services
  • Broadcast media
  • Online media
  • Information officers of academic institutions, scientific societies, registered medical research charities or patient advocacy groups can request a Press badge, provided they plan to prepare and publish a report from the ESMO event they are attending. A copy of the report from previous meetings should be forwarded together with the media registration request.
  • Freelance journalists are required to submit an official letter of assignment and two by-lined medical/health/science articles published within the previous six months and coverage from the previous year’s congress (if applicable).
  • Companies or organisations producing publications, videos and other products intended for educational purposes (without a commercial component) can request one Press badge for the actual editor.
  • Photographers or camera crew members accompanying approved media representatives can obtain a Press badge provided they fulfil the media registration form criteria but they will not have access to embargoed material.

Representatives engaged in the following are NOT entitled to register as media and receive a Press badge but are welcome to register as regular participants:

  • Public relations agencies
  • Advertising, communications and media agencies
  • Sales and marketing
  • Financial analysis
  • Pharmaceutical companies

Media registration

Media representatives must register for ESMO events through an online form, available for each meeting.

Media Registration for ESMO Congress 2017

Media representatives must register for the ESMO 2017 Congress through an online form, available here:

ESMO 2017 Media Registration Form

A copy of the press card and a letter of assignment must be uploaded on to the registration system.

Media Registration for ESMO Asia Congress 2017

Media representatives must register for the ESMO Asia 2017 Congress through an online form, available here:

ESMO Asia 2017 Congress Media Registration Form

Media Registration for ESMO Immuno Oncology Congress 2017

Media representatives must register for the ESMO Immuno Oncology Congress 2017 through an online form, available here:

ESMO Immuno Oncology Congress 2017 Media Registration Form

A copy of the press card and a letter of assignment must be uploaded on to the registration system.

A copy of the press card and letter of assignment must be uploaded to the registration system.

The ESMO Press Office reserves the right to withhold approval of press registration if the applicant does not satisfy the criteria for press registration or if the media registration form is sent without the requested supporting documents.

The ESMO Press Office reserves the right to bar from a current or future meeting any person who provides false information about their affiliation or credentials.

Media registration in advance is strongly recommended!

Media representatives who have pre-registered and are unable to attend the event they registered for, are kindly requested to inform the ESMO Press Office as soon as possible, thank you.

Access and facilites

The Press badge entitles the authorised holder to:

  • Access the ESMO Press Working Room (available at selected meetings)
  • Attend the ESMO official press conferences and press briefings, if relevant
  • Attend all sessions in the official Congress programme
  • Access Congress webcasts

The ESMO Press Centre (i.e. working room equipped with electrical sockets, internet access, food & beverage and other facilities to support journalists work, private interview rooms and the press conference room) is open only to registered members of the working press. Identification will be required.

At selected meetings, private interview rooms will be available upon request, on a first-come, first-served basis. A booking system will be available in the ESMO Press Centre. Use of interview rooms is regulated in half-hour increments. We will not be able to provide this service for smaller conferences.

Video, photography and audio recording

ESMO press conferences and press briefings can be audio and video recorded.

Filming outside of the ESMO Press Centre is subject to authorisation by the ESMO Press Office. A written request must be sent two weeks in advance to the ESMO Press Office ( media@esmo.org). Requests will be approved on a case-by-case basis. Filming crews will have to be accompanied by an ESMO Press Office representative.

Video recording of Congress sessions is only possible for few minutes (news coverage). Video recording of the Congress sessions without authorisation is prohibited.

Photographing during sessions is allowed for personal and non-commercial use only, i.e. photos cannot be published or reproduced in any way.

Embargo Policy

Each press document will include detailed embargo information. Journalists are required to observe and respect embargoes as indicated on each document.

Embargo times vary for each ESMO event and will be stated on each event’s webpage, as well as on press releases and related documents.

Exact embargo times will be stated on individual press documents.

ESMO reserves the right to exclude any entity that fails to adhere to this policy from the present meeting, at its own complete cost, and from any future event.

Contact

For inquiries, please contact:
ESMO Press Office
E-mail: media@esmo.org
Tel:  +41 (0)91 973 19 04
Fax: +41 (0)91 973 19 93