ESMO 2017: Group Registration

Pre-registration closed on 9 August. New group registrations at this stage are not available.

The ESMO 2017 Congress registration fee comprises entrance to the Congress, access to all official sessions and industry sponsored symposia, exhibition plus delegate bag and registration material, Wi-Fi access, local transportation and opening session refreshments.

Transportation pass

All registered delegates will receive a 5-day transportation pass, valid from Friday 8 September to Tuesday 12 September inclusive.

The pass, Zone A Tourist Tickets, can be used on:

  • All Metro lines within the zone
  • All EMT routes (excluding the Airport Express Line)
  • All RENFE Suburban Train stations within the zone
  • Light Rail ML1

Please be aware of third parties selling fictitious registration tickets. These companies may mislead event participants by representing themselves as the official congress registration provider and may use a range of tactics to deceive including usage of the ESMO logo. In some cases event participants have been led to believe that they had made a registration, only to arrive at the event to find that no registration has been made and their credit cards may have been charged. 

We would like to alert our members and delegates to be aware of possible scams and to strongly advise you to only register through our website by using the official ESMO Congress Registration System.

Access rights to the webcasts is also included for all ESMO members, and for non-members who elect to pay the additional fee.

Review your group for the ESMO 2017 Congress

Registration for groups

“IMPORTANT: Please note that should you have a large number of bags to collect there will be staff onsite with trolleys to assist you. However, ESMO does not provide any transport to points outside of the congress centre so please do not forget to organise taxi/minivans should they be needed”

Important deadlines

The ESMO Congress Secretariat must receive one completed registration per participant and the corresponding payment in euros by the given deadlines.

Deadline Date
Early registration 7 Jun 2017
Group participants' details to be supplied 12 Jul 2017
Late registration 9 Aug 2017
Name changes for free 30 Aug 2017
Collection of material onsite 7 Sep 2017

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

Registration of ESMO/EACR members

To register a member and to benefit from the reduced fee, the full membership ID number of the participant must be provided during the registration process. Members may register online, either logging into their profile using their login details, or by providing their ID number at the time of registration. Prior to registering for the Congress, please verify that the status of membership is 'active' and includes eligibility for preferential congress fees. For more information, please review the  Registration Terms & Conditions.

Bulk registration

Are you interested in registering a group by purchasing bulk registrations with the purpose to provide names later?Then please note:

  • You are entitled to benefit from the early registration fee of €740 (webcasts included) or €700 (webcasts not included) per delegate, no further discounts apply
  • The deadline whereby you need to provide us with the participant names is 12 July 2017
  • Unused registrations are non-refundable

Invitation letter for visa application

Group leaders can download the invitation letter of participants via the registration system. To download / receive the invitation letter, participants must be registered to the Congress and the fee paid in full. For special invitation letters please contact groups@esmo.orgThe invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Congress are the sole responsibility of the delegate. For more information please review the Registration Terms & Conditions.

Registration desk opening hours

Thursday, 7 September     10:00 – 18:00 (groups only)
Friday, 8 September            8:30 - 17:30
Saturday, 9 September        7:30 - 17:30
Sunday, 10 September        7:30 - 17:30
Monday, 11 September        7:45 - 17:30
Tuesday, 12 September       8:45 - 12:00

Congress webcasts

The Congress webcast will capture and include all the sessions of the official programme, where speaker permission is granted, and will be made available on the ESMO website within 48 hours. The webcast will be available to ESMO members (through OncologyPRO) and delegates who paid the webcast fee. Delegates can purchase the webcast package on-site at the onsite registration desks, for 40 Euros (VAT included).

Important: Keep your badge as you will be requested to enter your badge ID code and last name to log-in!

Certificate of Attendance

Certificate of Attendance will be available online from Wednesday morning 13 September. You will have 2 weeks to access the ESMO website in the Congress section and print it from home. Before obtaining your Certificate of Attendance, you will be requested to enter your badge ID code and last name to log in as well as complete the evaluation questionnaire. It is therefore important to retain the delegate badge for this purpose.

The Certificate of Attendance will indicate the maximum number of credit points (1 credit point per 1 hour of programme attended up to a maximum of 6 credits per day) related to the Congress. However, it is the participant’s responsibility to complete the Certificate of Attendance with the number of hours of scientific programme (= number of credit points) that he/she has actually attended.


The badge is the only official evidence of registration, thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration and a new badge will be issued only upon payment of the pro-rata fee.