Programme Assistant

The European Society for Medical Oncology (ESMO) is offering a Programme Assistant position at the Society’s Head Office in Lugano, Switzerland. The Society’s official language is English. The post is a full-time position based in the Head Office in Lugano ideally beginning as soon as possible or at a mutually convenient date.

Programme Assistant

To assist the Programme Department in the preparation of the educational and scientific programmes of the annual ESMO Congress and other ESMO events lying within the responsibility of the Programme Department.  For each event, this involves the management of Scientific Committees and Invited Speakers, the supervision of abstract submission, online programme information and speaker presentation management, the coordination of event-related publications (scientific and non-scientific) and other tasks associated with programme management.

Download the full job description

Suitable applicants should possess the following:

  • Advanced English - written and spoken
  • Other languages an advantage
  • Excellent social and communication skills
  • Very good knowledge of MS office applications including Word, Excel, Power Point
  • Good knowledge of database usage, website set up
  • Demonstrated administrative skills -event management experience an advantage
  • Excellent problem solving, prioritising, attention to detail and focus on accuracy and quality, multi-tasking skills
  • Experience with working within a diverse working environment e.g. geographical, cultural               
  • Familiarity with basic research methods and reporting techniques
  • Flexible, able to handle changes and pressure
  • Integrity and confidentiality

Managerial skills

  • Goal-oriented, Control, Organizing, Planning, Self-organization, Decision-making, Time management, Motivation

Social and interpersonal skills

  • Initiative, Team-work, Meeting management, Stress management, Skilled at relating to different situations, Verbal communication, Cultural sensitivity, Commitment, Social sensitivity, Courtesy

Critical & analytical skills

  • Report-writing, Problem solving, Synthesis, Analysis, Evaluation
  • Reflection, Determination, Ability to spot problems, opportunities, threats, Defines problems effectively, Logical, rational, Good writing skills, Implements decisions, Decisive, does not procrastinate, action oriented

Creative & innovative thinking skills

  • Foresight, Mobility, Openness, Flexibility, Adaptability, Open-mindedness

Requirements

  • Degree or professional experience in office management
  • Event or educational programme management

To apply:

Please provide via e-mail (preferred) or regular mail and in English only to:

Andrea Abbatelli, a.i. Head of HR
European Society for Medical Oncology
Via Taddei 4
6962 Lugano
Switzerland
Email:  jobs@esmo.org

An application letter of maximum one page (including notice time from current position)

  • A CV and at least two references
  • A recent photo, e-mail address, and telephone number

NB: Applications that do not fulfil the above submission requirements, will not be considered.